Email Notification of Updates

State Coordinators can receive automatic email notification of updates to caves in their area(s). All they need to do is to provide an email address to a KID Administrator. (KID Administrators should consult the “KID Administrators Guide” on how to setup email delivery using this email address.) A typical email that they would receive looks like this:

To: some.updater@gmail.com
From: admin@caves.org.au
Subject: Cave data in update 522 has been edited

This is an automated email from the ASF KID system at www.caves.org.au informing
you that the following updates have been made to caves in your area.

The update number is 522, and the edits have been completed by jdoe.

   KEY    FieldName    OldValue    NewValue    ChangeDate    Status
   2J-22  Cave type    40          44          2005-11-24    later
   2J-22  Rock type    04          02 04       2005-11-24    later

If you feel you have received this email in error or no longer wish to
receive these notifications, reply to this email with a message containing
your instructions.

With regards
The ASF KID Team.

The rules that determine who gets notified of what changes are:

  1. Whenever a user submits changes to a cave or caves, all relevant state coordinators are notified.

  2. A state coordinator is relevant if they are configured for the area that the cave is in.

Question: If a user updates cave1 in area X and cave2 in area Y, in the one update, and there is a state coord configured only for area X, is the state coordinator be notified of the changes just to cave1? or to the changes in cave1 and cave2?

As mentioned in the email example above if you “reply to this email with a message containing your instructions.” the reply will go to admin@caves.org.au which is redirected to the KID System Administrator. That’s a real person and they can take whatever action is required.