Definitions for ASF KID

This document was created from the ASF KID on Sun Dec 22, 2024

This is the current list of the data fields in the ASF's KID. They are identical with the draft data fields of the Informatics Commission (UISIC) of the International Union of Speleology. The definitions below are arranged in UISIC Field ID (FID) order. The FID and field name are shown first, followed by the other details. If the field has coded values a link to the available codes for that field will be provided.

The full list of all definitions is here: Field Definitions.    The full list of all field value codes is here: Field Value Codes.
Also see the Notes at the end for the meanings of the various abbreviations used here.

To find a field name in this list use your browsers search facility to search for the text or partial text. If you know the FID, you can go straight to the field by adding #fid to the URL in your browser window and pressing <Return>.

Total number of FIDs: 568

Definition: For those karst features which are not caves, this field denotes what type of karst feature they are. It is mutually exclusive with 8[Cave type].

Definition: The degree of submersion of THIS entrance. Blank if the entrance is never submerged.

Definition: Describes how active THIS entrance is. Comment: (1) An entrance is classified as 'dry' only when it is NEVER active. (2) Sea caves should not be classified as 'active' unless they contain a flowing stream, permanent or intermittent. If water in them is from the sea they should be described under 2[Submersion].

Definition: Describes the flow direction if THIS entrance is active, otherwise it is blank. Comment: (1) An "inflow-outflow" is an entrance where sometimes the stream flow is inwards, and at other times outwards. It is not used to describe a through-cave with an inflow at one end and an outflow at the other: such a cave is two items, an inflow and an outflow. (2) An inundated sea cave does not normally qualify as an inflow- outflow because the term refers to stream flow.

Definition: Describes the flow conditions inside a cave, if they differ from the flow conditions at THIS entrance, otherwise left blank. Example: This field would be completed where a dry entrance led to an internal stream, or where an intermittently active entrance led to a permanent stream. A perennially active entrance would not have this field completed unless its stream was joining another independent stream inside the cave.

Definition: Describes the internal standing water conditions in a cave if they differ from the water conditions at THIS entrance, otherwise left blank.

Definition: Describes the type(s) of rock in which the cave or karst feature is formed. Usage: If this is a further entrance to a cave and its rock type is different from the rest of the cave, then record the respective rock type against this entrance also.

Definition: Describes the cave type(s), but left blank if 1[Karst feature type] has a value. Comment: One of either 8[Cave type] or 1[Karst feature type] must be completed for an item to be recorded.

Definition: The total quantity of entrances to the cave, whether they are numbered or not, and including this one. Comment: Normally completed only for the main record for the cave and if there is more than one entrance.

Definition: Identifies whether this entrance is a vertical pothole-type entrance or not, ignoring any inconsequential effects due to collapse in the immediate entrance area.

Definition: Key words related to the development of the cave or karst feature, and sequenced so that a reasonably readable statement of development is the result. Comment: This is not intended to replace a description of the cave or karst feature, but to provide a finite number of terms for development searches. Of course the result is also a kind of description. Usage: (1) The same word can be used more than once. (2) A "through-cave" should be noted using this field. (3) A suggested method is to scan the list of available terms a few times to become more familiar with it, assess the significant aspects of the cave's development, construct a brief statement, write the code numbers against each word, and when OK, transfer the code numbers into the computer in the correct sequence.

Definition: The degree of decoration or secondary deposits (speleothems) in the cave.

Definition: The minimum air temperature known to exist in the cave, expressed in degrees Celsius (but omitting the degrees symbol). Comment: This field is obviously too simplified to serve as an adequate scientific statement of a cave's minimum temperature. Its purpose is to give an approximate guide and allow preliminary comparison/searching/sorting on the basis of temperature.

Definition: The maximum air temperature known to exist in the cave, expressed in degrees Celcius (but omitting the degrees symbol). Comment: See comment in 13[Minimum temperature].

Definition: The minimum humidity percent humidity known to exist in the cave. Comment: This field is obviously too simplified to serve as an adequate scientific statement of a cave's humidity. Its purpose is to give an approximate guide and allow preliminary comparison/searching/sorting on the basis of humidity.

Definition: The maximum percent humidity known to exist in the cave. Comment: See comment under 15[Minimum humidity].

Definition: A guide as to how wet or dry the cave is as a whole. Usage: If substantial areas of the cave depart from this average, then choose "wide moisture range".

Definition: The component of a cave or karst feature number which identifies the country's State in which the cave is considered to be located. Usage: (1) In some cases a cave may straddle a State border. It is a matter for local policy to decide which State the cave is considered to be in, and whether any further entrances are considered to be in the same State or in their actual State, for cave number purposes. The 53[Comments] field can also be used to indicate their actual State. The cave's or entrances' locational fields would of course show their actual position. (2) State code is filled indirectly via the Lookup on 303[Area lookup] (3) The local codes for a country's States can be set in 286[State code], 287[State name], and 354[State abbreviation].

Definition: The component of the cave or karst feature number which identifies the area or region where the cave is located, and is unique within its parent State code. Comment: In deciding new area codes, it is best to avoid using the letters I and O as they can become confused with the adjacent numerical serial number component, and also with any numeric State code. Usage: Area codes are auto-filled via lookup on 303[Area lookup].

Definition: Whether this entrance is penetrable or not, including entry by diving.

Definition: The latitude given not closer than the precision specified in 294[Coarse - geogr. precision] in order not to reveal the exact location. Expressed as +/- degrees.decimal degrees. Positive if north of or on the Equator, negative if south of the Equator. Comment: (1) Expression as a real number instead of deg:min simplifies location-based searches, and geo-coding in GIS systems. (2) Because grid references are discontinuous at grid-zone boundaries, lat/longs are needed to allow wide-area searches. They also allow finding the location using an ordinary atlas. (3) This field is available for where coarse latitude is not being auto-derived from the exact latitude in 245[Position - latitude]. (4) Max text length: sign(1)+whole(2)+sep(1)+dec(4)=total 8, scale 4.

Definition: The longitude given not closer than the precision specified in 294[Coarse - geogr. precision], in order not to reveal the exact location. Expressed as +/- degrees.decimal degrees. Positive if east of Greenwich or on the Prime Meridian, or negative if west of Greenwich or on the 180-degree meridian. Comment: (1) See comments in field 21[Latitude - coarse]. (2) Max text length: sign(1)+whole(3)+sep(1)+dec(4)=total 9, scale 4.

Definition: The official name of the map or mapsheet used for giving a coarse grid reference for the cave or karst feature. Comment: (1) The map series to which this mapsheet belongs is given in 412[Coarse - map series] normally in the Site Parameters table. (2) Coarse locations are OK for publication or distribution studies, but not good enough to find the cave.

Definition: Replaced by 414[Map or sheet name], normally found in the grid references table.

Definition: A value used in order to distinguish between similar grid references on the one mapsheet when giving the coarse grid reference for a cave. Comment: The description of this grid reference qualifier is given in 413[Coarse - gr.ref qualifier], normally found in the site parameters table.

Definition: The approximate grid reference for this cave, given only to the coarse precision agreed as being suitable for publication, yet still reasonable for local distribution analyses. Expressed using the method described on the respective mapsheet, but omitting digits to achieve the required coarse precision. Comment: (1) The precision used is defined in 295[Coarse - gr.ref precision] in the site parameters table. (2) Accurate grid refs can be recorded in 241[Grid ref - easting] etc.

Definition: The name of the village, locality or named geographical feature nearest to the cave or karst feature. Usage: Normally required only when lat/long and grid references are not available.

Definition: The approximate altitude of this entrance of the cave, or of this karst feature, to a precision suitable for publication. Comment: The altitude units are set in 446[Coarse - altitude units], and its allowed precision in 526[Coarse altitude precision], both normally found in the site parameters table.

Definition: The degree to which this cave or karst feature has been explored. Usage: Where data is being stored per entrance as well as for the cave, this field should be completed only for the cave.

Definition: The type of event now being recorded about the original discovery or recording of this cave or karst feature. Example: It could be when the cave was first found, explored, or recorded. Usage: (1) This entry is mandatory if the discovery name or date fields are filled in. (2) These discovery fields are multi-valued, therefore the various discovery and first exploration and recording events can all be recorded if known. (3) The discovery of later extensions can be recorded in field 35[Extension discovery].

Definition: The name of the person(s) and/or organisation(s) who were involved in this original event for the cave or karst feature. The preferred formats are surname then initials for people, or initials without full stops for organisations. Comment: Ideally the value for this field would be shown on the screen simply by a link to 478[Person ID] or 380[Organisation ID] in the person or org databases, via links on the discovery fields for Person ID or Organisation ID. A 'names' field would then not be needed in the 'caves discovery' table at all. An actual field is needed in the caves-discovery table only when the database software does not allow such a link to the People or Organisations databases. Usage: Normally you would need to enter a value here only if: - the information was not autofilled by your lookup on Person or Organisation ID. - the person or organisation details were not available in a Person or Organisation database at this site.

Definition: The day of the month of the respective discovery event, in the range 1-31. Usage: If unknown, leave blank.

Definition: The month number of the respective discovery event, in the range 1-12. Usage: If unknown, leave blank.

Definition: The year, in full, of the respective discovery event. Usage: If unknown, leave blank.

Definition: Brief information about the discovery of a later extension to a cave, including extension name, discoverer name(s), and date. Examples: (1) Starburst Chamber: TCC, 26 Jan 1958. (2) Kelly's passage: Kelly J C & Downs X A, 13 June 1987. Usage: For multiple extensions, these are best entered in date order, earliest first. (Edit the value sequence numbers to alter the order.)

Definition: The full date of the respective discovery event, in database date format. Usage: Normally used only where a date-format field is wanted. Note that this field can accept only fully specified dates.

Definition: The genus name of a biological specimen found in the cave. Usage: (1) The accuracy of the genus identification should be indicated in 509[Genus confidence level]. (2) A Genus value can be entered only via a lookup table. This ensures that only valid and correctly spelt species can be entered, which aids later searching. To achieve this, the lookup table on this 37[Genus name] field allows loading of both the genus and the species values, with no separate lookup table for 38[Species name], except for allowing special species notations (See 38[Species name] help). (3) If your site also has a Specimen database as part of this system, then Genus/species can be automatically filled in via a lookup on the nearby 364[Specimen ID] field. (4) If a wanted Genus/species is missing from the Genus lookup table, please contact your database administrator to have it added.

Definition: The species name of a biological specimen found in a cave. Usage: (1) The accuracy of the species identification should be indicated in the 510[Species confidence level] field. (2) If the Genus is known but the species is not, or, if it is a new species, then the correct notation can be entered by loading the Genus field with any species having the correct Genus in the Genus lookup table, then using the lookup table on this 38[Species name] field to overwrite the species with the correct notation. (3) If a wanted species is not in the Genus/species lookup table, please contact your database administrator to have it added.

Definition: The surname(s) and initials of the author(s) of a reference describing the occurrence. Otherwise, the surname and initials of the person identifying the species occurrence in the cave, or the name of the person whose collection is holding it. The format for an author should be: "surname, initials". Example: Brown, D.E. and McDougal, M.A. Usage: This field would normally only need to be filled in if the value could not be auto-filled via a lookup on the relevant Article ID in 263[Species ref - article ID], or on a specimen via 364[Specimen ID].

Definition: Any special significance which this species occurrence in the cave or karst feature may have. Expressed as a coded value. Usage: This field would normally only need to be filled in if the value was not shown or auto-filled via a link to the relevant Specimen ID in 364[Specimen ID].

Definition: The present use (if any) being made of the cave, or of this entrance if a multi-entrance cave. Comment: "wild tourist cave" in the value means a cave which is more or less in its wild state without added construction work for tourists, but is known to and accessible to the general public, as opposed to cavers, via some form of entry management or control.

Definition: The owner category for this particular entrance. Comment: (1) A multi-entrance cave could have several owner categories. (2) Ownership of normal public reserves should be stated as "govt owned" - the phrase "community owned" means joint possession and control by the community, and generally applies to tribal ownership.

Definition: The types of damage present in the cave.

Definition: The state-agreed initials or abbreviation for the organisation who has allocated the management classification to the cave. Usage: (1) Left blank if not formally classified. (2) Mandatory if 45[Management category] is completed. (3) If this field is completed, then 45[Management category] should also be completed.

Definition: The formal category into which the cave or karst feature has been placed by the management authority. Usage: (1) If a cave has more than one classification, or different parts of it are classified differently, then choose "multi-category" and give details in 53[Comments]. (2) If this field is completed, then 44[Management classifier] should also be completed.

Definition: The situation or measures which assist in the protection of the cave or karst feature.

Definition: The state-agreed initials of the controlling organisation. Comment: Normally omitted if controlled by a private owner or manager. Usage: If no per-trip permission is required, enter "nobody" (See pre-text, "entry permission from".)

Definition: Aspects for which this cave or karst feature is important, including the type(s) of any specific studies made in the cave. Usage: If studies have been performed, include them in the References database and cross-reference to them via cave field 270[Article ID].

Definition: The present surface use(s) of the land in which this cave entrance or karst feature is located.

Definition: Unusual equipment, skills or activities which are unavoidable in a normal visit or reasonable exploration of the cave, rather than when pushing the cave to its limits.

Definition: Indications which point to the likelihood of further extensions to the known cave being possible.

Definition: Dangers which could be encountered in some parts of the cave or karst feature.

Definition: Comments lines about a cave or karst feature. Usage: (1) This field should be used only when a suitable more specific field is not available because (1) the comments cannot easily be displayed in various languages, and (2) its information is difficult to make use of in analyses and searches. (2) One valid use of Comments is for qualifying an entry in another field or for specifying a field value choice which was not available. (3) Each field value is one line of the overall comments. (4) Use semicolons (;) between separate comments.

Definition: The approximate percentage of the known extent of the cave which has been mapped. Usage: Do not include the % symbol.

Definition: The standard 3-letter organisation code for the organisation which produced the map which is being referenced for the cave or karst feature. Comment: See Comment in field 264[Map sequence number]. Usage: You would normally need to enter this value only when: - the information was not auto-filled by the lookup on 265[Map ID], or - the map details were not available in a map database on the site.

Definition: The aggregate length of the cave or karst feature in metres. Usage: (1) The method used should be indicated in 57[Length method]. (2) Dimensions which are better described as horizontal extent can be entered in 67[Extent length] and 68[Extent width]. (3) When caves join, or when there is more than one numbered entrance, the total length should be recorded only in the nominated "cave" record, not in any entrance records.

Definition: The method used in arriving at the stated length of a cave or karst feature. Usage: This field should always be used when 56[Length] is completed, but not if it is empty.

Definition: The accuracy of the stated length of a cave or karst feature, stated in +/- metres. Example: If the length is between 510 and 520 metres, then the length should be given as 515 and the value of this field as 5, i.e. 515m +/-5m.

Definition: The vertical distance the cave extends below the lowest point of this entrance, in metres. Usage: (1) If only the overall vertical range is known, or if this is a karst feature, use 511[Vertical extent] instead of this field. (2) If the entrance is in a karst feature, such as a doline, the entrance is taken to be where the cave leaves the profile of the karst feature. (3) If this field is completed, then 61[Vertical method] should be completed, and also 62[Vertical accuracy] if possible. (4) Any underwater depth, if known, should be included. The depth to the watertable can be shown in 53[Comments], e.g. "wtable -50m;"

Definition: The vertical distance the cave extends above the lowest point of this entrance, in metres. Usage: See notes in 59[Extent below entrance].

Definition: The method used in arriving at the stated vertical dimensions of the cave or karst feature. Usage: This field should always be completed if any of the vertical dimension fields have been completed, but not otherwise.

Definition: The accuracy of the stated vertical dimensions of the cave or karst feature, stated in +/- metres. Example: If the vertical range was calculated or estimated to be between 70 and 80 metres, then the vertical range should be stated as 75 and this field as 5, i.e. 75m +/-5m.

Definition: The length of the largest chamber in a cave, in metres. Usage: Normally completed only for a chamber of notable size.

Definition: The width of the largest chamber in a cave, in metres. Usage: Normally completed only for a chamber of notable size.

Definition: The height of the largest chamber in a cave, in metres. Usage: Normally completed only for a chamber of notable size.

Definition: All pitch lengths (not rope or ladder lengths) in a cave, in metres, and listed nominally in sequence from upper to lower level.

Definition: The maximum overall horizontal extent of a cave or karst feature, in metres, i.e. the straight-line horizontal distance between its furthermost ends. Comment: When combined with 68[Extent width] it forms the length of the smallest horizontal rectangle which would just encompass the cave or karst feature.

Definition: The maximum overall horizontal width of a cave or karst feature, in metres, the width being measured in a direction at right angles to the dimension recorded in 67[Extent length]. Comment: See comment in 67[Extent length].

Definition: Further names which a cave or karst feature has or has had beyond its current name as given in 70[Principal name], and expressed in the local language. Usage: See usage notes in 70[Principal name].

Definition: The current formal agreed name for a cave or karst feature, expressed in the local language. Usage: (1) When choosing new names, be mindful of any local naming guidelines which may be in effect. (2) Where a new name is awaiting ratification, enclose it in round brackets. (3) Because this recorded name is likely to be propagated, take special care to record it with the correct spelling and form. (4) If you want the word "cave" or the like to appear in the name, include it in the field.

Definition: The surname and initials of the author(s) of a reference which is relevant to the cave or karst feature, expressed as "surname, initials". Examples: "Smith, A.B., Brown, Y.L. & White, X.A.", "Smith, A.B.", "White, X.A. et al". Usage: (1) Normally only needs to be filled in when the author surname(s) cannot be auto-filled via a lookup on 270[Article ID]. (2) If the article does not yet exist in the Articles tables, enter the surname(s) manually. (3) If more than three authors, just enter the first author and initials, plus "et al".

Definition: What the cave contains. Comment: The purpose of this field is to be the 'plain language guide' to what is in the cave by summarising any entries in scientific fields such as 37[Genus name], and listing any other items which do not have a formal classification system. Usage: (1) If any 'scientific' field has a contents entry, include an entry in this field also, so that this field summarises ALL contents. (2) If a required entry in not available in the picklist, enter it in 53[Comments] instead. (3) In the case of sensitive items, consider including them in the database but flagging their security level in 467[Data security level] or suppressing this field from printing via 75[Cave list exclusion FID].

Definition: The sequence number of one record among several which represent the values of a multi-valued field, and forming part of each such record's key. Example: Three records describing three different items representing the contents of a cave would have "Value sequences" of 1, 2, & 3 resp. Comments: The purpose of this field is (1) to make the key of each multi-valued record unique, and (2) to set the sequence in which the multi-valued records are stored and displayed.

Definition: The serial number component of the number of other connected caves, entrances or other karst features. Usage: (1) Usage will depend to some extent on how cave and karst feature numbers have been used, for example, whether further entrances to a cave have their own number. See the Australian 'Local help' for examples of one method.

Definition: The FID of a field for this cave which is to be excluded from the output for a Cave List. Comment: (1) This would normally be because the field has the same value for all caves in the area, and the value can therefore better be covered for Cave List purposes in the overall Area Description. Examples could be 7[Rock type] or 42[Owner type]. (2) However where the issue is security, see 467[Data security level]. Usage: Enter the FID of each field for this cave which does have data in it but whose data is not to be printed out in a Cave List. The technique is to record this common or almost common data instead in the Region/Area entity, so that it can appear in the area notes preceding the cave details, and then not print it in the individual cave details. Any caves which are an exception to the norm for the area can omit suppression of that particular field so that their different data does get printed in the individual listings. However, note that this common data DOES still need to be entered into every cave's data. This is so that each cave's data is complete in itself, and the cave will respond correctly to a search looking for those characteristics. Fields which are usually candidates for suppression are: 7, 21, 22, 23, 414, 25, 26, 27, 28, 42, 49, 46, 47, 78, 13-16, 71/270, 76/431. Fields which normally should not be suppressed are: 18, 19, 77, 1, 69/70, 74, 9, 10/20/3/4/5/6, 11, 56, 57/58, 59/60/511, 61/62, 63/64/65, 66, 67/68, 52, 50, 29, 51. This field should normally be re-assessed at each update.

Definition: The first name, surname, and organisation of the person who most recently provided the update data for the database for this cave or karst feature, together with the date they supplied the information, as opposed to the date the original information was generated. Usage: (1) The entry should refer only to this latest update, because the system keeps track of previous updates. (2) It is good practice when supplying particular updates to review other data for the cave to see if it is still correct. Comments: (1) This field would normally only be available for users to enter a value if the database system was not using the fields available for capturing information about each update batch. (2) Normally this field would be read-only information. (3) A better alternative to this field is to use 431[Latest update ID], which derives from 421-424, which allow separate fields for Update ID, person, org, and date. (4) For the supplier of the original information itself, see 470[Data supplier - person ID] and/or 471[Data supplier - org ID] in the Data Quality fields.

Definition: The component of the Cave Number, within the given area code, which identifies the cave. Normally numeric. Does not repeat within that area code. Right-justified if numeric. Usage: (1) Do not include any karst feature letter suffix in the field.

Definition: The type of identification marked on this particular entrance or karst feature. Usage: (1) If the mark is not the cave or entrance number, but some other identifying mark from say a surface survey or surface exploration, choose from codes 12-18, i.e. 'identifier' rather than cave/entrance number. (2) If more than one type of marking is present, choose the best.

Definition: The title given to a trip report or equivalent, published or unpublished. If the author gave no title, a nominal descriptive one may be given by the Records Keeper.

Definition: The agreed name of a karst area or region.

Definition: An alphabetic code of up to 3 letters to designate a karst area or region. Normally issued by State Speleo organisation. Comment: This is where the code is defined rather than used.

Definition: The standard international identification number for a standard cave/karst data field. Always an integer. Issued only from the UIS master field database. Comments: (1) Unlike normal data entities, standard field keys do not need to include country and organisation codes because they are generated only by a single master database. (2) Non-standard fields from other databases use keys which use principles similar to 227[Cave ID]. (3) If standard field keys are stored in the same database as non-standard fields, then they should be prefixed by AAUIS and their standard ID zero-filled to a width of 5 digits, e.g. in a foreign database, Field 34 should be stored as Field AAUIS00034.

Definition: The record ID used locally by an organisation for the definition of a field they use.

Definition: For a field which has been issued by UIS, this is the local status regardless of the UIS status.

Definition: The name of the database table where the value of the respective field is set, as opposed to used.

Definition: The filename of the master database table for an entity. Example: For the Cave entity, the master table filename in the UISIC system is CA0000.

Definition: The maximum number of character positions needed to contain any possible value which the field may have when its value is expressed using text characters. Example: A numeric field which has a range +/-10,000 and up to two decimal places, would need 9 character positions to ensure all values could be accomodated: (sign(1) + whole number digits(5) + decimal separator(1) + decimal digits(2) = total(9)). A date field may require a field length of 10 for text representation: (day digits(2) + day/month separator(1) + month digits(2) + month/year separator(1) + year digits(4) = total(10)). Comment: This field is needed when non-text fields are converted to text representation for transfer between databases.

Definition: The number of decimal places which a particular numeric field requires.

Definition: The character position for the start of a particular field when its table has been exported to fixed-length text format. Comment: (1) This would normally be in preparation for construction of a text-based Karst Data Interchange (KDI) file. (2) This value will vary according to the database design being used at the specific source site.

Definition: The sequence position (1st, 2nd, 3rd, etc) of a particular field when its table has been exported to delimited text format. Comment: As for 89[Field position when fixed]. Example: If it is the third field, then the value would be '3'.

Definition: Whether the field is of nominally 'long' or 'short' type. Long-type is where the value in the field could be quite long, spanning one or more lines, and may contain delimiting characters such as commas, quotes, etc. Short-type is where the length is quite short and limited, and does not contain any delimiting characters. Comment: The main purpose for this field is to help with writing and reading Karst Data Interchange files. Usage: If there is any doubt whether the field may contain delimiting characters such as commas, quotes, etc, choose 'long' type.

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Definition: The type of coding, if any, used as values for the field. The values for this field are numeric codes.

Definition: The sequence number assigned to the SSC ID for this field in order to put the field in a convenient sequence when fields are listed by SSC ID. Can be changed at will to rearrange order of field listing.

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Definition: For a field definition issued by UIS, this is the UIS status of the definition.

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Definition: The local identification for a field on the current data-entry form. Example: ASF's local designation for Field 10 (Entrance type) is 8.1 Comment: The user is able to define the equivalence between this current local designation and the standard ID of the field. This allows a range of custom data-entry forms with their fields conveniently identified for quick data entry, yet still calling up the correct standard field.

Definition: Any permanent identification used by an organisation for a field definition other than its database Record ID.

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Definition: This field holds allowable codes which can be entered in a data field. Normally UIS standard codes. A closed range of uncoded actual values (e.g. map sheet names) should not be entered: instead, they should be included in a lookup table.

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Definition: Another table which this field appears in, apart from the table where its value is set (Field 85).

Definition: Whether this instance of the field is for setting/defining its value, or for using a value already set elsewhere. This would be the case where the instance was a 'foreign key', for example. Normally a field would be set in only one place (Field 85), so that this field here should normally be set to 'used'.

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Definition: This is the Field ID of the key field which this field is a foreign key of.

Definition: The name of the lookup table, if any, for this field. May vary from site to site.

Definition: The maximum numeric value allowed for this field at this site.

Definition: The minimum numeric value allowed for this field at this site.

Definition: The equivalent local code, if any, for a UIS-coded field value. For example, the UIS system always uses numeric codes for coded field values, but local codes for the field might be alphabetic, e.g. letter codes for a State or a geologic formation.

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Definition: The identifier and database key for an Entity. It consists always of a unique pair of letters, chosen to represent as closely as possible and in as many languages as possible, the name of the entity, while remaining a unique pair.

Definition: This is the version of the entity name to be used locally, and in the local language.

Definition: The quantity of characters forming the zero-filled, fixed-width, numeric part of the Record ID for instances of this entity. Example: For the Cave Record ID "AUASF00035" created by ASF in Australia, the fixed numeric width is "5". Comment: The numeric part is right-justified and zero-filled so that the alphanumeric keys will sort in numeric order.

Definition: The ID code assigned to a subject in the Speleological Subject Classification (SSC) System. It can be up to 8 digits long, each successive digit representing a subdivision of the subject represented by the previous digit. Its data type is alphabetic so that it will stay left-justified for proper sorting.

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Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: The code for the UIS status of a field or value definition issued by UIS.

Definition: The English text for the UIS status of a field or value definition issued by UIS.

Definition: The country in which this database site is located. Usage: This field can be set only by the Central Database Administrator.

Definition: The standard three-letter code for the organisation operating this database site. Comment: (1) See also 178[Organisation code], 182[Database org code]. Usage: This field can be set only by the Regional Database Administrator.

Definition: The spoken language normally used by this database site, expressed as an ISO 2-letter language code, normally in lower case.

Definition: The plural version of text which precedes data values in a text listing.

Definition: The plural version of text which follows data values in a text listing

Definition: The prompt to be inserted on the form for this field during data entry

Definition: The sequence number of a line of help text for a field value.

Definition: A line of local help text for a field value.

Definition: The record ID of a person adding a new field.

Definition: The record ID of the organisation the person represents who is proposing the new field.

Definition: The date when a person added a proposed new field to the database.

Definition: The status of local existing usage of a new field proposed by a user.

Definition: The temporary record ID of a person who is proposing a new coded field value for consideration by UISIC.

Definition: The temporary record ID of the organisation which the person is representing who is proposing a new coded field value.

Definition: Date when person added proposed new coded field value to database.

Definition: The status of local existing usage of a new coded field value proposed by a user.

Definition: The database temporary Record ID for a person. Similar principles to Field 177 for Organisation temporary IDs. Comment: Typically used where there is a need to record the name of a person against other data before the name of that person has been formally included in the Person Database.

Definition: Surname or family name of person being temporarily registered.

Definition: Given name of a person being temporarily registered.

Definition: Title of person being temporarily registered, e.g. Dr, Mr. Ms., etc.

Definition: The postal address of a person being temporarily registered. This is a temporary field for the whole address - later it will be split into separate fields in the UIS 'Person' database.

Definition: A database temporary Record ID for an organisation. Constructed using same principles as Field 227 Cave ID, but using the 3-letter Organisation Code of the site where it is being entered, as opposed to the code for the organisation being described. Comments: (1) Typically used where a person is entering their organisation's name into a database in response to a question, but is not the organisation operating the site database currently being used. (2) The code for the organisation may not be known, hence the code for the current site is used to identify the record in the interim. (3) This ID and the associated organisation details are stored in a separate table to the site's main Organisation Tables. (4) Eventually the organisation will be allocated a permanent formal ID and its temporary record deleted.

Definition: A 3-letter code, unique within a country, to designate an organisation within that country, and formally issued by the country's speleological community. Comment: (1) There is no requirement for the code to reflect the name or initials of the organisation, however it is obviously beneficial if, where possible, it relates to the name or initials of the organisation in that country's language. However because of the many organisations in a country, it may not always be possible to allocate the ideal code for any particular organisation. (2) This code can be used anywhere a short or fixed-length identifier is needed to uniquely specify an organisation. Example: The database internal keys to identify each cave entry need to permanently distinguish the site which initially created the entry. The Organisation Code is therefore used in the prefix in this key, i.e. the prefix is Country Code + Organisation Code. So the prefix used by the Australian Speleological Federation (Org Code = "ASF") is AU + ASF = AUASF. The rest of the ID is a serial number from a series unique to this prefix. (3) The 3-letter Organisation Code is the human-usable identification for an organisation, whereas 380[Organisation ID] is the computer-oriented internal record ID for the organisation in the database system. Usage: (1) A new Organisation Code can be issued only by the country's formally appointed person. Send the details of the new organisation so that they can be entered into the master Org database and a new code issued.

Definition: Temporary storage for the name of an organisation, expressed in its national language. Comment: Typically used when gathering data from a passing user.

Definition: Temporary storage for the complete address of an organisation, excluding the name but including the country. Comment: Used when obtaining data from a passing user, not from the site of data entry.

Definition: Temporary storage for the geographical coverage of an organisation, expressed as a numeric code. Examples: Codes for International, National, Regional or Local. Comment: Typically used when gathering data from a passing user.

Definition: The standard 3-letter code for the organisation controlling the standards and design for the database being used at this site. Comment: See also 178[Organisation code]. Usage: This field can be set only by the Central Database Administrator.

Definition: The sequence number of a form which this field appears on.

Definition: The tablename of the detail form for this instance of the field.

Definition: The form number of the detail table for this instance of the field.

Definition: The page number of the form for this instance of the field.

Definition: For a field value issued by UIS, this is the local status, regardless of its UIS status.

Definition: For a field value issued by UIS, this is the UIS status.

Definition: This flag becomes set if the field definition has been altered by a user since it was issued by UIS.

Definition: This flag becomes set if this field value has been modified by a user since it was issued by UIS.

Definition: The code to indicate the local status of a field or value definition which has been issued by UIS, regardless of the UIS status of that definition.

Definition: The English text to indicate the local status of a field or value definition which has been issued by UIS, regardless of the UIS status of that definition.

Definition: The code to indicate the local status of a new field or value definition proposed to UIS.

Definition: The English text to indicate the local status of a new field or value definition proposed to UIS.

Definition: The unique database key for a map record. Same principles as Cave ID.

Definition: The country where the subject of the map is located, expressed as its standard 2-letter country code.

Definition: The state in which the subject of the map is located, expressed as the standard code for the state.

Definition: If required, the code for the main area or region covered by the map. Comments: (1) In the case of a cave map, this would be the cave area code. (2) If the map covers more than one region, further regions can be added via Field 409.

Definition: The cave serial number part of a cave map number. Right-justified to cause this alpha-numeric value to sort into numeric order.

Definition: The standard 3-letter code for the organisation which produced the map.

Definition: The map sequence number used by the organisation which issued the map number. Comment: This may or may not be the same as the organisation which produced the map, e.g. a caving club numbering a government cave map. The map producer can be recorded in 200[Map source - org code].

Definition: The name of the map, or, if a map series, then the name of the sheet. If there is no name, then a brief description. Comment: In the case of a cave map which shows only the silhouetted relationship between caves, then an entry such as 'Relates 21, 22 and 27' would be appropriate.

Definition: The code for the organisation whose survey grading system has been used to grade the survey and map.

Definition: The quality level for the survey and map chosen from a particular grading scheme.

Definition: The scale of the map using the system "1:scale", but omitting the "1:" from the entered data, e.g. for 1:200 enter only the 200. If the map is not to scale, enter 0 (zero). If unknown, leave empty.

Definition: Codes to indicate what types of views the map presents from among plan (P), long sections (L), and cross-sections (X). Examples: PLX = shows plan, long section, and cross-sections. PX = shows plan and cross-sections only.

Definition: The year (in full) in which the survey was completed for this map edition.

Definition: The internal ID of the person principally responsible for the surveying for the map.

Definition: The name of the map source if it has a "source code" of GEN, the code for covering miscellaneous sources who do not have a specific code.

Definition: Who currently controls the original of the map, if the original source no longer does so, and if the controller does not have a record ID on this database site.

Definition: The internal Record ID of the area map on which this cave map exists, if the cave map exists only on the area map and the area map cannot be identified from the cave map number. Comment: A cave area map is here defined as a map showing the inter- relationship of two or more caves, as well as the normal definition of depicting a cave area.

Definition: Whether or not there is some restriction on access to the map.

Definition: Whether or not the map has been microfilmed.

Definition: The size of the map sheet, expressed either as a standard size, or by stating its overall dimensions. Where the map consists of several sheets, state the size of an individual sheet. Examples: A4 1000mmH x 700mmV 2 x 3 ft.

Definition: The year (in full) in which the map bibliographic information was most recently updated.

Definition: The publication details, in the case where the map has been published but no Article ID is yet available.

Definition: The component in the cave number which identifies the country in which the cave is located, expressed as a standard two-letter ISO country code. Usage: This country code is filled indirectly via the lookup on 303[Area lookup].

Definition: Table used when the value for this field is being updated. If it is a single-valued field, then it will probably be updated directly in place in its normal table. But if it is multi-valued, then it may be done in a temporary table before being copied to its permanent table. NB: Is this still so???

Definition: The form number of the form used with the table used for updating this field. (See also Field 221).

Definition: The combination of country, state, and area codes which uniquely identifies an area. Generally used as a single-value-lookup for an area, e.g. AU3B for Buchan (B) area in Victoria (3) in Australia (AU). Comment: It is not generally feasible to use a lookup on area alone, because the one area code may be repeated in different States.

Definition: The country in which a defined cave or karst area is located.

Definition: The State in which a defined cave or karst area is located.

Definition: The unique database key for a defined Cave or Karst Area record. Same principles as Cave ID.

Definition: The unique database key for a cave record. It consists of the concatenation of the ISO 2-letter country code of the creating organisation, their 3-letter organisation code, and a right-justified integer serial number, zero-filled to the standard width for the entity as given in Field 134[Numeric width in keys]. Example: 35th cave for ASF in Australia: AU+ASF+00035 ==> AUASF00035 The numeric width for caves is 5 digits, hence 35 ==> 00035 Comments: (1) This ID is normally used only within a database system. (2) It is originally generated by the site creating the original record, and is retained regardless of where the record is subsequently copied to, in order to maintain the correct links between relational tables. (3) It is not the same as the "International Cave Number", which is the published national cave number, prefixed with the 2-letter country code.

Definition: The unique record ID of the owner of the cave or karst feature, if it is a person as opposed to an organisation. Usage: (1) If it is an organisation rather than a person, use Field 417[Owner - organisation ID] instead. (2) If there are no record IDs available, enter the name of the person or organisation in Field 418[Owner - name].

Definition: The name of the municipality or local-government area in which the cave or karst feature is located. Comment: This is the area based on administration or government, typically by a local council, as opposed to the area name based on land definition as found in the cadastre. Example: "Surfcoast Shire"

Definition: The degree to which the database is up to date for this cave or karst feature, as opposed to the amount of data stored. Numeric coded using the codes of generic field 512[Entity update status].

Definition: The country code in any previous cave number which this cave may have had. The country code is the 2-letter code according to international standard ISO-3166. See also 220[Country in cave number]. Usage: This field is filled indirectly via the lookup on 304[Previous area lookup].

Definition: The State code in any previous cave number which this cave may have had. See also 18[State in cave number]. Usage: This field is filled indirectly via the lookup on 304[Previous area lookup].

Definition: The area code in any previous cave number which this cave may have had. See also 19[Area in cave number]. Usage: This field is filled indirectly via the lookup on 304[Previous area lookup].

Definition: The serial number in any previous cave number which this cave may have had. See also 77[Serial in cave number].

Definition: The country component in the number of any cave or karst feature which is associated with this cave or karst feature. See also 220[Country in cave number] re country. See also 74[Cross-reference serial] re cross-referencing issues. Usage: This country code is filled indirecly via the lookup on 305[Cross-reference lookup].

Definition: The State code in the number of any cave or karst feature associated with this cave or karst feature. Usage: This field is filled indirectly via the lookup on 305[Cross-reference lookup]. See also 18[State in cave number] re state code issues. See also 74[Cross-reference serial] re cross-reference issues.

Definition: The area code in the number of any cave or karst feature associated with this cave or karst feature. Usage: This field is filled indirectly via the lookup on 305[Cross-reference lookup]. See also 19[Area in cave number] re area code issues. See also 74[Cross-reference serial] re cross-reference issues.

Definition: The scale of the map sheet used for giving the current grid reference of the cave, omitting the leading "1:". Example: 25000. Comment: Its field properties are the same as those for 205[Map scale] for that sheet. Usage: (1) Normally auto-supplied when you use the lookup on the Map ID, 411[Grid ref - map ID]. (2) This field needs to be actually filled in only when the map is not already in the site's map table, or the information is not otherwise automatically available via a lookup on the Map ID.

Definition: The official map number of the map used for giving the current grid reference of the cave or karst feature. Example: 4324 Comment: To qualify the grid reference, the Map Number can be used in place of the normal Grid Zone Designation and 100km-square pair of letters. Usage: (1) Normally auto-supplied when you use the lookup on the Map ID, 411[Grid ref - map ID] on this screen. (2) This field needs to be actually filled in only when the map is not already in the site's map table, or the information is not otherwise automatically available via a lookup on the Map ID.

Definition: The edition identification for the map which has been used for the current grid reference for the cave or karst feature.

Definition: The easting part of a grid reference for a cave or karst feature, as shown on a particular map, and expressed in the manner described on that map. Comment: The purpose of this field is to locate the item on the associated mapsheet, not to give its actual physical position. The actual position can be given using 249[Position - easting]. Usage: The associated mapsheet used should be given using 411[Grid ref - map ID], or if the map description is not yet in the site's database, using 239[Map number] and 414[Map or sheet name], on the grid ref screen. Max text length: sign(0)+whole(6)+sep(0)+dec(0) = total 6, scale 0

Definition: The northing part of a grid reference for a cave or karst feature, as shown on a particular map, and expressed in the manner described on that map. Comment: The purpose of this field is to locate the item on the associated mapsheet, not to give its actual physical position. The actual position can be given using 250[Position - northing]. Usage: As for Easting, 241[Grid ref - easting]. Max text length: sign(0)+whole(6)+sep(0)+dec(0) = total 6, scale 0.

Definition: The length units in which the grid reference for a cave or karst feature have been given, which should be the same as those of the associated topographic map used, but expressed as a UIS coded value.

Definition: The +/- precision used in the grid reference values given in the "grid reference" fields, 241[Grid ref - easting] and 242[Grid ref - northing], for the cave or karst feature, and expressed in the same length units as that grid reference. Example: If the map units are metres, and the grid reference has been specified to the nearest +/- 1 km, then the precision would be given as "1000". Comment: The precision is how closely (number of significant digits) the grid ref has been expressed, not necessarily how accurate (true) its value is. Its accuracy can be given in field 302[Grid ref - accuracy used]. Max text length: sign(0)+whole(7)+sep(0)+dec(0) = total 7, scale 0.

Definition: The exact latitude of this cave entrance or karst feature, expressed as +/- degrees and decimal degrees. The sign is +ve if north of or on the Equator, or -ve if south of the Equator. Comment: Expression as a real number, rather than as degress, minutes, and seconds, simplifies location-based searches, and the geo-coding of the position in GIS systems. Example: -38.38274 Usage: The Geodetic Datum on which the latitude is based can be given in 288[Geodetic Datum used]. Max text length: sign(1)+whole(2)+sep(1)+dec(7) = total 11, scale 7.

Definition: The exact longitude of this cave entrance or karst feature, expressed as +/- degrees and decimal degrees. The sign is +ve if east of Greenwich or on the Prime Meridian, or -ve if west of Greenwich or on the 180th meridian. Comment: Expression as a real number, rather than as degrees, minutes, and seconds, simplifies location-based searches, and the geo-coding of the position in GIS systems. Example: 143.38543 Usage: The Geodetic Datum on which the longitude has been based can be given in 288[Geodetic Datum used]. Max text length: sign(1)+whole(3)+sep(1)+dec(7) = total 12, scale 7.

Definition: The Universal Transverse Mercator Grid Zone in which the cave or karst feature lies. Example: "55" for Grid Zone 55. Comment: (1) The Grid Zone is required in order to qualify full co-ordinate eastings and northings. (2) Sometimes the north-south Grid Zone letter is also included (giving a Grid Zone Designation of e.g. 55H), but this letter is not actually needed when full co-ordinates are given. (3) Sometimes a map sheet number is given instead of a Grid Zone in order to make a set of co-ordinates unique within a country, e.g. using 248[Position - sheet number].

Definition: The map sheet number used in order to qualify a set of eastings and northings, instead of using a Grid Zone Designation for this purpose. Comment: However, Grid Zones are more internationally useful for this purpose. Example: In Australia, the 4-figure sheet number for the relevant 1:100 000 sheet is commonly used to make a set of grid co-ordinates unique within the country.

Definition: The full easting co-ordinate value for the actual ground position of this cave entrance or karst feature. Comment: This is an actual ground position as opposed to a position shown on a particular mapsheet, e.g. in 241[Grid ref - easting]. Example: 497346.623 (for an easting of 497,346.623 metres). Usage: The units for the co-ordinate value should be as specified in 251[Position - grid ref units]. Max text length: sign(0)+whole(6)+sep(1)+dec(3) = total 10, scale 3.

Definition: The full northing co-ordinate value for the actual ground position of this cave entrance or karst feature. Comment: This is an actual ground position as opposed to a position shown on a particular mapsheet, e.g. in 242[Grid ref - northing]. Example: 6852369.432 (for a northing of 6,852,369.432 metres). Usage: The units for the co-ordinate value should be as specified in field 251[Position - grid ref units]. Max text length: sign(0)+whole(8)+sep(1)+dec(3) = total 12, scale 3.

Definition: The length units in which the full easting and northing positional co-ordinates have been given, expressed as a coded value.

Definition: The +/- precision of the stated full easting and northing positional co-ordinates, expressed in the same length units as the co-ordinates. Example: An easting stated as 497 300 metres could have a precision of 100, 10 or 1 metre. The actual value needs to be stated. Comment: The precision says nothing about the accuracy of the stated position. Its accuracy should be stated in 300[Position - gref accuracy]. Max text length: sign(0)+whole(6)+sep(1)+dec(3) = total 10, scale 3.

Definition: The official name of the cadastral land unit in which this cave or karst feature is located, this land unit being the 4th smallest in the cadastral hierarchy. Example: In the hierarchy from smallest to largest of : allotment, section, parish, county, and state, this field would contain the name of the "county" where the cave was located, e.g. Tambo, for the County of Tambo. Comments: (1) The names of the various land unit types forming the hierarchy, e.g. County here, are defined in the Site Parameters using the multi-valued field, 293[Land unit name]. (2) These land units are distinct from "local government" or municipal subdivisions, such as shires or cities.

Definition: The official name of the cadastral land unit within which this cave or karst feature is located, this unit being the 3rd smallest in the cadastral hierarchy. Example: In the hierarchy from smallest to largest of: allotment, section, parish, county, and state, this field would contain the name of the "parish" where the cave was located. For example, "Buchan" for the Parish of Buchan within the County of Tambo. Comment: These land units are distinct from "local government" or municipal subdivisions, such as shires or cities.

Definition: The official name of the 2nd-smallest cadastral land unit within which this cave or karst feature is located. Example: In the cadastral hierarchy from smallest to largest of: allotment, section, parish, county, and state, this field would contain the name or designation of the "section" where the cave was located. For example, "F" for Section F within the Parish of Buchan. Comment: (1) The names forming the land unit hierarchy, e.g. "section" in this example, are defined in the database site parameters using Field 293[Land unit names]. (2) These cadastral land units are distinct from "local government" or municipal subdivisions, such as shires, or cities.

Definition: The designation of the smallest separately identifiable cadastral land parcel in which this cave entrance or karst feature is located. See also 255[Second-smallest land unit]. Example: "21a" for Crown Allotment 21a.

Definition: One line of the directions on how to get to the cave entrance or karst feature. As many lines as necessary may be used. Usage: Normally a narrative of how to find the cave, starting from an a readily found point. The cave's locational co-ordinates should be recorded elsewhere.

Definition: The situation regarding any restrictions on access to the cave.

Definition: Any database internal record IDs this cave has had in other database sytems. Example: If data for this cave had also been generated in VSA's database in Australia, then one of its "Other cave IDs" in this database here might be "AUVSA00516". Usage: This is normally a read-only field for informational purposes only. It would normally be completed only by the central database administrator.

Definition: The publication year in full for a reference or identification of a species occurrence in the cave or karst feature. Example: 1964 Usage: See Usage note in 39[Species ref - surname].

Definition: The year suffix for a reference for a species occurrence in the cave where it is necessary to distinguish between references which have the same author(s) and year. Comment: This is normally necessary only when producing a particular reference list, and it may vary per reference list. Example: "a" or "b" in the case 1964a and 1964b for the same author(s) Usage: See usage note in 39[Species ref - surname].

Definition: A comment related to a reference or an identification of a species occurrence in the cave or karst feature. Usage: See Usage comment in 40[Species significance].

Definition: The internal Article ID in the Articles database for a reference for a species occurrence in the cave. Usage: If an Articles database is part of the system, this field would be auto-filled by a lookup on the Articles database. This lookup might also auto-fill other nearby Species Ref fields.

Definition: The serial number part of a cave map number, that map having been referenced for this cave or karst feature. Example: For a map number of Australian cave 3B-16 equal to AU3B16.VSA245, this field would be "245", the map serial number. Comment: (1) This cave database field reflects the value of field 201[Map sequence number] in the map database. (2) Ideally the value for this field would be shown on the screen simply by a link to 201[Map sequence number] in the map database, via the Map ID field on this screen. A [Map sequence number] field would then not be needed in this "Widest map" table in the cave database. An actual field is needed in the cave database only when the database software does not allow such a linkage to the map database. (3) The field should be right-justified to aid sorting - it is an alpha field rather than numeric in order that letters can also be included if desired. Usage: Normally you would need to enter a value here only if: - the information was not autofilled by your lookup on the Map ID, or - the map details were not available in a map database at this site.

Definition: The database internal record ID of a map which has been referenced as giving an extensive coverage of this cave or karst feature, even though it may not be the most accurate map available of the cave. Usage: If the details of the map have not yet been entered into the map tables, then no ID will be available for lookup, so instead, enter the map's details in the other fields nearby. Similarly if there is no map database on this site.

Definition: The publication year in full for a reference which has been cited for this cave or karst feature. Example: 1987 Usage: See usage notes 1 & 2 in 71[Ref - surnames].

Definition: The year suffix for a reference cited for this cave or karst feature where it is necessary to distinguish between references which have the same author and year. Comment: This is normally necessary only when producing a particular reference list, and it may vary per reference list. Normally its value is not known until the reference list has been completed. Example: "a" or "b" in the case 1964a and 1964b for the same authors. Usage: See usage notes 1 & 2 in 71[Ref - surnames].

Definition: The subject(s) addressed in a reference cited for this cave or karst feature, expressed as key words separated by commas. Comment: The purpose is to give some quick guidance as to the relevance of the article. Examples: (1) "bones". (2) "habitation, artifacts".

Definition: The relevant page number range in a reference cited for this cave or karst feature. Examples: (1) "112-7". (2) "27, 30-4, 120".

Definition: The database internal record ID in the Articles database for a reference cited for this cave or karst feature. Blank if the article is not yet in the Articles database but the details are available for the cave database entry. Usage: This field would normally be auto-filled by a lookup on the Articles database, which might at the same time auto-fill other cave references fields on the screen.

Definition: The official number allocated to a map, or to a map sheet in a series.

Definition: The sheet name in the case where a single map is spread over several sheets. If the subsheet has no name, then enter a short distinguishing description. Comment: Do not use this field for the sheet name in a map series: instead, use Field 202 and the Map Series table.

Definition: The year (in full) in which the map was last updated.

Definition: The latitude of the northern main boundary of the map sheet. Format: +/- degrees.decimal degrees, e.g. -38.5 Comment: Any small extensions are handled separately.

Definition: The latitude of the southern main boundary of the map sheet. Format: +/- degrees.decimal degrees, e.g. -39.5 Comment: Any small extensions are handled separately.

Definition: The longitude of the eastern main boundary of the map sheet. Format: +/- degrees.decimal degrees, e.g. 144.75 Comment: Any small extensions are handled separately.

Definition: The longitude of the western main boundary of the map sheet. Format: +/- degrees.decimal degrees, e.g. 144.25 Comment: Any small extensions are handled separately.

Definition: The official number or code for a Map Series.

Definition: The official name of a Map Series.

Definition: The length units used on a map series, expressed as a coded value.

Definition: The officially recognised Genus name of a biological specimen.

Definition: The officially recognised Species name of a biological specimen.

Definition: Temporary storage for the officially recognised initials for an organisation. Comment: Typically used when gathering data from a passing user.

Definition: The "Alpha-2" two-letter country code according to ISO Standard 3166. Comment: Codes which ISO has designated for user allocation are AA, QM-QZ, XA-XZ, and ZZ. It is therefore proposed to use AA for "International", and XA-XZ for country regional groupings, e.g. XA = Australasia.

Definition: The country name, sometimes abbreviated, based on ISO Standard 3166, which corresponds to an Alpha-2 Country Code.

Definition: The local code for a State within a country. For example, "7" for Tasmania within Australia, or "TX" for Texas within USA.

Definition: The name of a State within a country, in the local language.

Definition: The official name of the Map Grid upon which the actual location co-ordinates are based, as opposed to the map grid co-ordinates given using any specific mapsheet. Example: "Australian Map Grid" in Australia. Usage: (1) Depending on the table structure being used at your database site, this field might appear once for the whole site, or else for each location entered. (2) This field can be set only by the Regional Database Administrator.

Definition: The default value for whether the database site wants the arrows which indicate the scrolling situation for the detail tables on a multi-table screen to be available or not. Comment: (1) Leaving them off allows better performance on a low-powered PC. (2) This value can be overridden for the duration of a particular session. Example: 1 = Yes, 0 = No.

Definition: The default value for whether the database site wants to have field value codes translated into the selected language on the screen during operation. Comment: (1) Leaving them off will improve performance on a low-powered PC. (2) This value can be overridden during any particular session. Example: 1 = Yes, 0 = No.

Definition: The name of one of the levels of government in the country. Comment: (1) The levels should be stored in order of size with the largest first and the smallest last. Example: In Australia there are two levels below "country" - the first is "State", and the second is "Local Government Area", i.e. municipality. Usage: This field can be set only by the Central Database Administrator.

Definition: The name of one of the series of land units used within the country to subdivide land. Comment: These should be stored in order of size with the largest first and the smallest last. Example: In the State of Victoria in Australia, land is divided first by "State", then by "County", "Parish", "Section", "Crown allotment", "LP" (lot on plan), "Lot". Usage: (1) This field can be set only by the Regional Database Administrator. (2) It is vital that once this field is set and in use, that it not be changed, because these names are also used as the screen prompts for data entry for these values for a cave or karst feature. If the relative prompts are changed, then thereafter the affected fields will contain a mixture of data, some of it wrong.

Definition: The precision to which the coarse geographic co-ordinates, 21[Latitude - coarse] and 22[Longitude - coarse], can be given, expressed in degrees.decimal degrees. Comment: (1) Having coarse co-ordinates available allows publication of an approximate location to enable spatial searches and reports without revealing the exact location. This field chooses the coarse precision which is suitable for coarse lat/longs in this country. Example: In Australia the precision used is 0.0833 degrees (5 minutes). Max text length: sign(1)+whole(2)+sep(1)+dec(4) = total 8, scale 4. Usage: This field can be set only by the Central Database Administrator.

Definition: The precision to which the coarse grid references, 26[Grid reference - coarse], can be given, using the same units as the grid references. Comment: Having coarse co-ordinates available allows publication of an approximate location to enable spatial searches and reports without revealing the exact location. This field chooses the coarse precision which is suitable for coarse grid refs in this country. Example: In Australia coarse grid references are given to a precision of 10 000 metres (10km). Max text length: sign(0)+whole(6)+sep(1)+dec(3) = total 10, scale 3. Usage: This field can be set only by the Central Database Administrator.

Definition: The length units in which the coarse grid references are given, expressed as a coded value. Usage: This field can be set only by the Central Database Administrator.

Definition: The broad length grouping to which the cave belongs, expressed as a coded value ranging from 0 to 9, 0 meaning of unknown category. Comment: (1) These categories are based on those currently being used in the Austrian cave database system. (2) Benefits of this field include (1) often enabling a cave to be length-classified before the actual length is known, (2) reducing length updating load in national/central databases where the latest actual length is stored with the local club, (3) forming part of a convenient size category field 528[Size category] which concatenates 297[Length category] and 527[Depth category].

Definition: A generic coded field which can be used for translating the coded values used by any field containing codes which specify the units of length used. Usage: UIS fields related to length measurement will already specify the unit to be used, i.e. the units are always fixed for a particular field, so this field is not needed. However, where a field is describing lengths set outside our control, e.g. the grid units used on a government-produced topographic map, then the field's length units are not pre-determined and so a further field is needed to specify the length units used. Having length units fixed for a particular field greatly simplifies data transfers; a further possibility would be separate fields for different units (not recommended!).

Definition: A generic coded field which can be used for translating the codes used by any length unit field into abbreviations for the length units.

Definition: The +/- accuracy of the stated full easting and northing positional co-ordinates, expressed in the same length units as the co-ordinates. Example: An easting stated as 497 300 metres could have an accuracy ranging from + or - hundreds of metres down to + or - 1 metre. The accuracy needs to be stated. Comment: The accuracy says nothing about the precision with which the value has been stated. Its precision should be stated in 252[Position - gref precision]. Max text length: sign(0)+whole(6)+sep(1)+dec(3) = total 10, scale 3.

Definition: Flag to show that this field cannot be included among those which are to be suppressed from a cave listing. (Many fields can be suppressed from a listing because they have the same value for every cave in an area, and can instead be covered in the area part of the listing. They must still be stored in the database however to enable searches on their value.)

Definition: The +/- accuracy of the grid reference values given for the cave or karst feature in the "grid ref" fields, 241[Grid ref - easting] and 242[Grid ref - northing], and expressed in the same length units as that grid reference. Example: If the map units are metres, and the accuracy of the given grid reference is +/- 50m, then enter the accuracy as "50". Comment: The accuracy is how close the given value is to the true value, not how precisely (number of significant digits) it has been expressed. The precision can be given in 244[Grid ref - precision used]. Max text length: sign(0)+whole(7)+sep(0)+dec(0) = total 7, scale 0.

Definition: An auxiliary field to aid using a lookup table for a cave area. To make it unique it concatenates country+state+area codes. See also 223[Area designation], which is the lookup for this field.

Definition: An auxiliary field to aid the use of an area code lookup for 'previous cave numbers'. To make it unique it concatenates country+state+area codes. See also 223[Area designation], which is the lookup for this field.

Definition: An auxiliary field to aid the use of an area lookup table on Cross-references. To make it unique it concatenates country+state+area codes. See also 223[Area designation], which is the lookup for this field.

Definition: The name of an auxmaster table. Enables each auxmaster table to be kept up to date with its respective entity ID. This field will appear in the auxmaster table for each entity, e.g. for caves, will appear in CA0000x0.

Definition: The unique database key for an Article record. Same principles as Cave ID.

Definition: The year, in full, that a reference was published. Comment: There needs to be allowance for where the reference is not yet published, e.g. "In Press" or "Personal Communication".

Definition: Not yet ready.

Definition: Not yet ready.

Definition: The name of the publication in which the reference appears.

Definition: If an article in a serial: the volume number of the serial.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: The International Standard Serial Number (ISSN) for this publication,

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: Not yet ready.

Definition: The title of the article or paper in the publication.

Definition: The name of the bibliographic abstracts publication which has been referred to in the "local abstracts" fields in the References table. Usage: This field can be set only by the Regional Database Coordinator.

Definition: The initials or abbreviation of the bibliographic abstracts publication which has been referred to in the "local abstracts" fields in the References table. Example: "ASA" for "Australian Speleo Abstracts". Usage: The field can be set only by the Regional Database Administrator.

Definition: A range of available code numbers for indicating the coding-type of a field. For example, whether it is uncoded, has a standard code, or has a local code.

Definition: The text corresponding to an 'AT coding-type code'.

Definition: The range of integer codes available to indicate a field's length type for data interchange purposes, e.g. whether it is a long or a short field.

Definition: The text corresponding to a 'Field length-type code'.

Definition: A range of integer codes to indicate whether a field is a primary or secondary key.

Definition: The text corresponding to a 'key status code'.

Definition: A range of integer codes to indicate whether a field is single- valued or multi-valued.

Definition: The text corresponding to an 'AT cardinality code'.

Definition: A range of available integer codes to indicate whether a field is set or whether it is used in a particular table.

Definition: The text corresponding to a 'value set code'.

Definition: A range of available integer codes to indicate the data-type of a field. For example, numeric, integer, alphanumeric, etc., types.

Definition: The text corresponding to an 'AT data-type code'.

Definition: The range of available codes from the ISO-639 international standard to indicate the language being used. These codes are two-letter lower-case codes.

Definition: The text corresponding to a 'Language code ISO-639'.

Definition: A range of available integer codes to indicate the update status of an SSC category.

Definition: The text corresponding to an 'SSC update-status code'.

Definition: The common abbreviation (as opposed to the code) for a State in a country.

Definition: The article name of a reference cited for this cave or karst feature. Usage: See usage notes 1 & 2 in 71[Ref - surnames].

Definition: The name of a publication cited for this cave or karst feature. Usage: (1) For serial publications, use the local standard abbreviations. (2) See also usage notes 1 & 2 in 71[Ref - surnames].

Definition: The volume number of a publication cited for this cave or karst feature, without any punctuation. Comment: Any punctuation will be added during output presentation. Usage: See usage notes 1 & 2 in 71[Ref - surnames].

Definition: The issue number, normally within a volume, of a publication cited for this cave or karst feature, but without any punctuation. Comment: Any punctuation will be provided during output presentation. Example: "3" in the case of a volume and issue of 5(3). Usage: See usage notes 1 & 2 in 71[Ref - surnames].

Definition: The name of the map, or sheet of a map, which has been referenced for this cave or karst feature. Comment: (1) This cave database field reflects the value of field 202[Map or sheet name] in the map database. (2) See also Comment (2) in field 264[Map sequence number]. Usage: Normally you would need to enter a value here only if: - the information was not autofilled by your lookup on the Map ID, or - the map details are not available in a map database at this site.

Definition: The initials of the organisation whose survey and mapping grades have been used to grade the map which has been referenced for this cave or karst feature. Comment: (1) This cave database field reflects the value of field 203[Map and survey grade org] from the map database. (2) See also Comment (2) in field 264[Map sequence number]. Usage: Normally you would need to enter a value here only if: - the information was not autofilled by your lookup on the Map ID, or - the map details are not available in a map database at this site.

Definition: The survey and mapping grade of a map which has been referenced for this cave or karst feature. Comment: (1) This cave database field reflects the value of field 204[Map & survey grade value] from the map database. (2) See also Comment (2) in field 264[Map sequence number]. Usage: Normally you would need to enter a value here only if: - the information was not autofilled by your lookup on the Map ID, or - the map details are not available in a map database at this site.

Definition: The scale of a map which has been referenced for this cave or karst feature, and expressed as the ground distance of the "representative fraction". Example: For a map of scale 1:1000, the value would be 1000. Comment: (1) This cave database field reflects the value of field 205[Map scale] from the map database. (2) See also Comment (2) in field 264[Map sequence number]. Usage: Normally you would need to enter a value here only if: - the information was not autofilled by your lookup on the Map ID, or - the map details are not available in a map database at this site.

Definition: A combined textual statement of the three main dates related to a map which has been referenced for this cave or karst feature, namely, survey date, map issue date, and date of latest map amendment. A forward slash separates the three components. Examples: 1977/79/83B, 1977/in prep 79. Comment: (1) This cave database temporary field reflects the value of fields 207[Map survey year], 401[Map issue year] and 273[[Map update year] for this map from the map database. It will be replaced by three equivalent cave database fields. (2) See also Comment (2) in field 264[Map sequence number]. Usage: (1) Normally you would need to enter values here only if: - the information was not autofilled by your lookup on the Map ID, or - the map details are not available in a map database at this site. (2) This is an informal text entry; year-only is sufficient for date, but include century in the first date; if surveyed but not yet issued, replace issued date by "in prep" + year, if appropriate; amendment letter or number can follow the amendment date.

Definition: The database internal record ID in the Specimen table which corresponds to this specimen from this cave or karst feature. Comment: This is the internal database key, as distinct from any published Specimen Number. Usage: This field would normally be auto-filled by a lookup on the Specimen database, which might at the same time also auto-fill other 'species found' fields.

Definition: The name of the smallest land parcel where the cave or karst feature is located, for the case where the parcel nomenclature is not normal. Example: If the normal nomenclature at this level was "allotment number", but the cave was not in an allotment but in a special reserve, then the entry here might be "Buchan Caves Reserve", instead of using the typical allotment number field, 256[Smallest land unit].

Definition: The record ID of the map series to which this map belongs, if any.

Definition: The type of map from the point of view of its principal use, expressed as a coded value. Example: a code to indicate 'topographic', 'cadastral', 'cave map', etc.

Definition: A further country covered by the map, expressed as the standard 2-letter country code.

Definition: A further State covered by the map, expressed as the standard State code.

Definition: The country in which the producer of the map is located, as opposed to the country of the item depicted on the map.

Definition: The unique database key for a Map Series record. Same principles as Cave ID.

Definition: The abbreviation for a map series name.

Definition: The scale used for a map series, expressed as the numeric part of a "1:n" expression. Example: For a 1:50 000 series, enter "50000".

Definition: The publisher of a map series, expressed as an internal Record ID.

Definition: A dummy sequence number to provide a unique lookup value for use where the lookup has duplicate values in the looked-up field. This field is needed only because of a quirk of Paradox software. Example: The Genus+Species lookup on the genus field has duplicate genus values; to allow selection of other than the first of these, a unique value for the lookup field must be provided. So we lookup on the sequence number but copy down same-named fields, i.e. genus and species only. Comment: The width of this field will vary with each use of it because it must match the width of the actual field being looked up.

Definition: The country with which an organisation is concerned, expressed as a 2-letter ISO standard code. Comment: International organisations should use code AA.

Definition: The State within a country in which an organisation is located, expressed as a coded value.

Definition: The postcode or zip code for the address of an organisation.

Definition: Whether the postcode of an organisation is placed first in an address line, expressed as 1 for Yes or 0 for No. Comment: This allows for placing the postcode first or last when forming an address line.

Definition: The unique internal database key for an Organisation record. Same principles as for 227[Cave ID]. Usage: (1) To prevent a different ID for the same Organisation being generated by several sites, its ID needs to be generated by a single master Organisation database site. So if you need to refer to an Organisation record which is not in your read-only Organisation database, email the Organisation's details to the Organisation database administrator, who will send back a new record for importing into your Org database and updating your Org lookup tables. It will be sent to all other sites at the same time.

Definition: The type of organisation with respect to whether it is a club, a commercial business, a government agency, or the like. Expressed as a numeric code.

Definition: Whether or not the organisation is now out of existence, expressed as 1 for Yes or 0 for No. Comment: Field 384 can be used to show another organisation which may now have possession of its assets, such as maps, records, etc.

Definition: If the organisation is now out of existence, the final year in which it was active. Expressed as 4 digits.

Definition: If the organisation is no longer in existence, the Org ID (Field 380) of the organisation which now holds its assets, such as maps, reports, etc.

Definition: The first line of an organisation's address after its name, but not including the city or suburb.

Definition: The second line of an organisation's address, if necessary, but not including the city or suburb.

Definition: The third line of an organisation's address, if necessary, but not including the city or suburb.

Definition: The fourth line of an organisation's address, if necessary, but not including the city or suburb.

Definition: The official initials of an organisation, omitting the full stops.

Definition: The full name of an organisation. Business descriptors such as "Inc" normally not included.

Definition: The city or suburb component of an organisation's address.

Definition: The geographical coverage of an organisation, expressed as a coded value. Examples: Codes for national, state, or local.

Definition: Whether the an organisation consists of individuals or of other organisations.

Definition: The country used in the address of an organisation, expressed as a 2-letter ISO-3166 code. Comment: This is distinct from Field 376, "Organisation country code", which shows the coverage of the organisation, e.g. European Union, Australasia, etc.

Definition: The type of source which produced the map, expressed as a standard code. The source could be either an organisation or a person. Comment: Uses a lookup table which combines org & person types.

Definition: The latitude of the northern boundary of any coverage appendage to the main mapsheet.

Definition: The latitude of the southern boundary of any coverage appendage to the main mapsheet.

Definition: The longitude of the eastern boundary of any coverage appendage of the main mapsheet. Format: +/- degrees.decimal degrees.

Definition: The longitude of the western boundary of any coverage appendage of the main mapsheet. Format: +/- degrees.decimal degrees.

Definition: The year (in full) in which the map was originally issued.

Definition: The person principally responsible for drafting the map, expressed as an internal linking Record ID.

Definition: Whether or not the map master copy is in digital form.

Definition: The quantity of map sheets for the case where a map with a single number consists of several sheets. Comment: This field is not for specifying the number of maps in a series.

Definition: The Record ID used by UIS for a non-standard field being used by another organisation. Uses principles similar to Cave ID (Field 227). Comment: If field definitions being used by other organisations are stored, they would use the same database structure as the UIS Master Field Database, but with 82: [Standard short field ID] being replaced by this field being defined here. This would also apply to fields being considered for adding to the standard list.

Definition: The record ID of the organisation which currently controls the original of the map, if the original source no longer does so.

Definition: The record ID of the person who currently controls the original of the map, if the original source no longer does so.

Definition: A comment about the current map controller. Comment: Normally only relevant where the original source is no longer the controller of the map original.

Definition: The code for further areas or regions covered by a map sheet. Comment: The main area is given via Field 198.

Definition: The site's UIS standard internal record ID for the map sheet upon which this grid reference is based. Example: AUASF04567. Usage: (1) If no map sheet records are yet available in the database for reference, the following alternative identifying fields can be filled in: 239[Map number], 238[Map scale], and 414[Map or sheet name]. (2) If map sheet records are available in the database but the software has no link from 411 to auto-display the above three fields, then their value can be auto-supplied instead via the lookup on 411.

Definition: A brief statement of the map series used for providing the map sheet name and grid reference for coarse locations. Example: "250K topo" for 1:250 000 Topographic Series. Usage: This field can be set only by the Central Database Administrator.

Definition: A brief statement describing the qualifier which is being used to enable distinguishing between similar grid references on the one map sheet when giving coarse locations. Comment: (1) On 250K sheets you can use the "100km square letters" or the "100K map sheet numbers" to distinguish between identical grid references on the sheet. Example: "100K map sheet number" Usage: This field can be set only by the Central Database Administrator.

Definition: The official name of the map or mapsheet used for giving the respective grid reference for the cave or karst feature. Usage: (1) Normally auto-supplied when you use the lookup on the Map ID, 411[Grid ref - map ID] on this screen. (2) This field needs to be actually filled in only when the map is not already in the site's map table, or the information is not otherwise automatically available via a lookup on the Map ID.

Definition: The type of agent who has carried out some function, with respect to whether they are a private individual, a voluntary organisation, a government department, or the like. Expressed as a numeric code. Comment: This is a "system" value which could apply to a range of fields in a range of entities, e.g. a map producer, a land owner, a cave discoverer, etc.

Definition: If the organisation is defunct but its records are being held by another organisation, then this field shows the initials for the organisation currently holding the material. Comment: This field is needed only when the information is not available by a link via the Organisation ID.

Definition: The unique record ID of the owner of the cave or karst feature, if it is an organisation as opposed to a person. Usage: (1) If it is a person rather than an organisation, use Field 228[Owner - person ID] instead. (2) If no record IDs are available, enter the name of the person or organisation in Field 418[Owner - name].

Definition: The name of the person or organisation which owns the cave or karst feature. Usage: Normally this field would be included in the database only when the name is not available via a link to the owner record ID, i.e. to 228[Owner - person ID] or to 417[Owner - organisation ID].

Definition: The database internal record ID of a person in the Person database associated with the respective discovery event for the cave or karst feature. Usage: (1) If the details of the person have not yet been entered into the linked Person database on this site, then no ID will be available for lookup, so enter the person's name in the nearby Name field instead. Similarly if there is no Person database on this site. (2) If more than one person is involved in this discovery event, then add a separate record for each person.

Definition: The database internal record ID of an organisation in the Organisation database associated with the respective discovery event for the cave or karst feature. Usage: (1) If the details of the organisation have not yet been entered into the linked Organisation database on this site, then no ID will be available for lookup, so enter the Organisation initials in the nearby Name field instead. Similarly if there is no linked Organisation database on this site. (2) If more than one organisation is involved in this discovery event, and they are not covered in the person record(s), then add extra records until all organisations are included.

Definition: The database internal record ID for a batch of updates received from an information provider by this database site. Comment: (1) The updates can be in any form, e.g. paper or computerised. (2) One update batch can include more than one entity, e.g. caves and maps. (3) This field is normally not filled in by a user but by the system on this database site.

Definition: The internal record ID from the Person database identifying the person supplying a batch of updates to the database site. Comment: (1) This is not necessarily the same as the person originally generating the information, or the person filling in a data form, or the person who keyed the data into the database. Usage: Normally the value for this field would be entered via a lookup table on the Person database.

Definition: The internal record ID from the Organisation database for the organisation which supplied a batch of updates to this site, usually the organisation of the person supplying the update batch. Comment: (1) It is this organisation which will be credited with supplying the updates contained in this Update batch. Usage: (1) This field is auto-filled upon an entry in field 426[Update - org code].

Definition: The date at which a batch of update information was supplied to the database site, as opposed to when it was entered into the database or when any of the information in individual fields was valid. The date must be a valid date. Comment: (1) Individual field data dates may be given in fields 472-475. (2) The key-in date is recorded in fields 429 and 449. Usage: (1) If the exact date is unknown, enter a best guess, including the day, because this entry must be a complete valid date.

Definition: The full name of the person supplying a batch of update information to the database site, as opposed to the person who generated the original data or the person who keyed it into the database. The format is Familyname comma space Givenname. Example: Smith, John Comment: (1) This field would normally be included in a table only when the person's name could not be shown via a link to their Person ID in the Person database. Usage: (1) The value would normally be auto-filled at the same time as performing a lookup for 422[Update - person ID] via the person database. (2) If there is no Person database, or the person's name is not yet in the Person Database, enter the person's full name in this field, observing the correct format, e.g. Smith, John. This format helps with later identification and processing of this name when adding it to a Person database.

Definition: The standard 3-letter organisation code for an organisation supplying a batch of update information to the database site. Comment: (1) This field is normally physically present in a table only when it cannot be shown via a link to the Organisation ID. In this case, it is then normally easier for the user to enter this Org Code rather than the Org ID.

Definition: The database internal record ID identifying a data entry session, a session being any period which is considered one logical unit, and which could include entering several Update ID batches. Usage: (1) This field is not entered by a user but by the system.

Definition: The internal record ID from the Person database identifying the person who performed a data-entry session. Comment: (1) This field would normally be present when a Person database was available on the site, and would normally use it as a lookup. (2) If key-in records are being kept at the site, then entering this field is mandatory.

Definition: The start date of a data entry session. Usage: This field is not entered by a user but by the system.

Definition: The full name of the person performing the data entry session. The format is Familyname comma space Givenname. Example: Smith, John Comment: (1) This field would normally be included in a table only when the person's name could not be shown via a link to the Person ID in the Person database. Usage: (1) The value would normally be auto-filled at the same time as performing a lookup for 428[Key-in - person ID] via the Person database. (2) If there is no Person database, or the person's name is not yet in the Person database, enter the person's full name in this field, observing the correct format: Smith, John. This format helps with later identification and processing of this name when adding it to a Person database.

Definition: The database internal record ID of the most recent update batch applied to this cave. Comment: (1) This field is normally not completed by a user but is auto- updated when Update Batch information is captured. (2) Similar fields exist for other entities, such as maps.

Definition: The full name of the person who provided the most recent batch of updates applied to the cave, as opposed to the person who did the data entry or the person who provided the original information. Comment: This field would normally be included only when the information could not be provided via the Update ID.

Definition: The standard 3-letter organisation code for the org which provided the most recent batch of updated information applied to this cave. Comment: This field would normally be used only when the organisation information could not be shown via a link to the Update ID.

Definition: The supply date of the most recent batch of update information applied to this cave, as opposed to the data entry date or to the validity date of individual fields. Comment: This field is normally included only when the date can not be shown via a link to the Update ID.

Definition: The database internal record ID of the most recent data entry session which included this cave. Comment: (1) This field is normally not completed by a user but is auto-updated when Key-in Batch information is captured.

Definition: The full name of the person who performed the most recent data entry session for this cave. Comment: This field would normally be included only when the information could not be provided via the Key-in ID.

Definition: The start date of the most recent data entry session which included this cave. Comment: This field would normally be included only when this information could not be provided via the Key-in ID.

Definition: The current maximum numeric value of any internal record ID for this entity at this site. Example: If the highest Cave ID at this site is AUASF00456 then the value of the field is 456. Comment: This field is used when creating new record IDs. If a duplicate is detected, a utility program can restore this field to its correct value.

Definition: The smallest readily identifiable land unit in which the cave or karst feature is located, and which does not compromise the location of the cave if published. Example: In the State of Victoria in Australia, the "Parish" is the smallest common land unit, therefore this field would contain the name of the Parish in which the cave was located. Comment: The name of the land unit series used should be specified in Field 440 in the Site Parameters.

Definition: The name of the land unit series being used at this site to provide a publishable land unit location for caves or karst features which does not reveal their exact location. Example: The name is "Parish" in the State of Victoria in Australia. Usage: This field can be set only by the Regional Database Administrator.

Definition: The official name for the 5th-smallest cadastral land unit type in which the cave is located. See Field 255[Second-smallest land unit] Comment: Multi-valued Field 293[Land unit name] should be used to record the names of the different land unit types.

Definition: The accurate altitude of the lowest point of this cave entrance or karst feature where it leaves the profile of the surface. Usage: The units can be stated in 443[Altitude - units], and the Height Datum can be given in 516[Height Datum used]. Max text length: sign(1)+whole(5)+sep(1)+dec(3) = total 10, scale 3.

Definition: The length units in which the exact altitude has been given, expressed as a coded value.

Definition: The +/- precision of the accurate altitude, 442[Altitude], expressed in the same units as the altitude. Example: An altitude stated as 1500m could be at a precision of 100, 10, or 1 metre. Its actual precision needs to be stated. Comment: The precision is how closely (number of significant digits) the altitude has been expressed, not necessarily how accurate (true) the value is. The accuracy can be given in 445[Altitude - accuracy +/-]. Max text length: sign(0)+whole(4)+sep(1)+dec(3) = total 8, scale 3.

Definition: The +/- accuracy of the 'exact position' altitude stated in field 442[Altitude] and expressed in the same units as that altitude value. Example: An altitude stated as 1500m could be accurate to 100, 10, or 1 metre. The actual accuracy needs to be stated. Comment: The accuracy is how close the given value is to the true value, not how precisely (number of significant digits) it has been expressed. The precision can be given in 444[Altitude - precision +/-] Max text length: sign(0)+whole(4)+sep(1)+dec(3) = total 8, scale 3.

Definition: The length units of 28[Altitude - coarse], expressed as a coded value. Usage: This field can be set only by the Central Database Administrator.

Definition: Flag to show whether further updates have been made since the last upload to a more central level. True = upload needed. Usage: This field would normally be automatically updated by the system.

Definition: The finish date of the latest data entry session which included this cave. Comment: This field would normally be included only when the information could not be provided via the Key-in ID.

Definition: The end date of a data entry session. Comment: (1) This field is not entered by a user but by the system, which keeps the current session updated to the current date.

Definition: The database internal record ID of a batch of data uploads to a more centralised database site in the database hierarchy. The Upload ID is issued by the organisation preparing the upload, and the Org Code in the Upload ID is their Org Code. Comment: (1) This field is not entered by a user but by the system at the sender's database site.

Definition: The internal record ID from the Person database which identifies the person who prepared the upload. Comment: (1) This field would normally be present when a Person database was available at the site, and would be filled via a lookup on the Person database. (2) If Upload records are being kept at the site, then completing this field or 454[Upload - person] is mandatory.

Definition: The internal record ID from the Organisation database which identifies the organisation which prepared and sent the upload. Usage: (1) This field is auto-filled upon an entry in field 455[Upload - org code].

Definition: The date at which the upload file was prepared for sending. Usage: This field is not entered by a user but by the uploader's system.

Definition: The full name of the person who prepared the upload. The format is Familyname comma space Givenname. Example: Smith, John Comment: (1) This field would normally be included in a table only when the person's name could not be shown via a link to the Person ID in the Person database. Usage: (1) The value would normally be auto-filled at the same time as performing a lookup for 451[Upload - person ID] via the Person database. (2) If there is no Person database at the site, or the person's name is not yet in the Person database, enter the person's full name in this field, observing the correct format: Smith, John. This format helps with later identification and processing of this name when adding it to a Person database.

Definition: The standard 3-letter organisation code for the organisation which prepared and sent this upload. Comment: (1) This field is normally physically present in a table only when it cannot be shown via a link to the Organisation ID, or when there is no Organisation database available at the site. In both cases it is normally easier to enter the Org Code.

Definition: The database internal record ID of the most recent upload to a more central system which included this cave. Comment: This field is normally not completed by a user but is auto-updated when Upload information is captured.

Definition: The full name of the person who prepared the most recent upload which included this cave. Comment: This field would normally be included only when the information was not available via the Upload ID.

Definition: The standard 3-letter Organisation Code of the organisation which prepared the most recent upload which included this cave. Comment: This field would normally be included only when the information was not available via the Upload ID.

Definition: The date on which the most recent upload which included this cave was prepared. Comment: This field would normally be included only when the information was not available via the Upload ID.

Definition: The Field ID of an updated field which has been included in a data upload to a more central system. Comment: (1) This field is not entered by a user, but is auto-filled by the system. (2) It is used for attributing updates per stakeholder organisation.

Definition: The quantity of values present in a given field for a cave prior to a data upload containing updates by a specific organisation for the field. Comment: (1) This field is not filled in by a user but by the system. (2) It is used when attributing updates to stakeholder organisations.

Definition: The quantity of values present in a given field for a cave after a data upload containing updates by a specific organisation for the field. Comment: (1) This field is not filled in by a user but by the system. (2) It is used when attributing updates to stakeholder organisations.

Definition: The quantity of values in a field which are new or changed after a data upload. It is separately recorded for a given cave, upload, and updating organisation. Example: (1) 1 for an updated or newly completed single-valued field. (2) 3 if 3 values among those in a multi-valued field are new since the upload. Comment: (1) This field is not filled in by a user but by the system. (2) It is used when attributing updates to stakeholder organisations.

Definition: The internal ID for an instance of a field value. Its format is an integer taken from a separate series per site + entity instance + field. Example: A multi-valued field for a given cave at a given database site would have its own Value ID series. Comment: (1) This ID is used for identifying a particular field value, for example when describing its data quality. (2) It is required only for multi-valued fields or MV field groups because values of single-valued fields can be identified by their 421[Update ID]. Usage: This field is not entered by the user but is auto-filled by the system.

Definition: The type of source from which the data value was obtained, with regard to how close to or removed from the original data the supplier was, expressed as a coded value. The supplier is the person identified in 470[Data supplier - person ID] or the organisation identified in 471[Data supplier - org ID]. Example: It might have been first hand information for that person, or it might have been read in a publication.

Definition: The likelihood that the data value is correct, expressed as a coded value.

Definition: The degree to which this data value can be released or published, expressed as a coded value.

Definition: The database internal record ID from the References database which identifies the principal reference upon which the data value was based, if any.

Definition: Whether this is a new or an updated value, expressed as a coded value.

Definition: The database internal record ID from the Person database which identifies the person who is the closest known to the original data upon which this value is based. Comment: Field 465[Data source type] shows the relationship of this person to the original data.

Definition: The database internal record ID from the Organisation database which identifies the organisation of the person who supplied the original source information on which this field value is based.

Definition: The year component of the date the information was supplied by the earliest known original information source identified in 470[Data supplier - person ID]. The format is always to be 4 digits.

Definition: The month component of the date the information was supplied by the earliest known original information source. Format is in the range 1-12. Usage: Leave blank if unknown.

Definition: The day component of the date the information was supplied by the earliest known original information source. Format is in the range 1-31. Usage: Leave blank if unknown.

Definition: The reliability of the date given as the data date for the data upon which this field value is based. Expressed as a code value.

Definition: The date the information was supplied by the earliest known original information source identified in 470[Data supplier - person ID]. This field is of "date" type. Comment: (1) This field is available for use where the separate date components of year, month, day are not wanted. (2) Its use does imply that a full valid date is always available for entry.

Definition: The reliability of the date of the respective discovery event.

Definition: The unique internal database key for a Person record. Same principles as for 227[Cave ID]. Usage: (1) To prevent a different ID for the same Person being generated by several sites, the ID needs to be generated by a single master Person database site. So if you need to refer to a Person record which is not in your read-only Person database, email the Person's details to the Person database administrator, who will send back a new record for importing into your Person database and updating your Person lookup tables. It will be sent to all other sites at the same time.

Definition: The surname or family name of a person.

Definition: The firstname by which a person is usually addressed.

Definition: The middle initial(s) of a person's name.

Definition: The full initials normally given before a person's surname, including that for their firstname.

Definition: The title to be used with a person in their address. Examples: Ms, Mr., Dr., Univ.Prof.Dr., etc.

Definition: The first line of a person's address, between but excluding their name and their city/suburb. For example, address lines could include house name, building/floor details, and street details.

Definition: The second line of a person's address, if necessary, between but excluding their name and their city/suburb.

Definition: The third line of a person's address, if necessary, between but excluding their name and their city/suburb.

Definition: The fourth line of a person's address, if necessary, between but excluding their name and their city/suburb.

Definition: The local city or suburb of a person's address.

Definition: The abbreviation for the state component, if any, of a person's address.

Definition: The normal code for the state which will be used for the state component, if any, of a person's address.

Definition: The postcode or zip for a person's address.

Definition: The name of the country used in a person's address.

Definition: The ISO 2-letter code for the country used in the country component of a person's address.

Definition: The Internet email address of a person.

Definition: The prefix to be used with the local phone number(s) of a person to enable dialling them from outside their own country. It should include both country dialling code and area dialling code. Example: For local number 1234-5678 the prefix might be +61(3)/(03) to show international and national prefixes.

Definition: The home phone number for a person, without any area or country codes. It may however include extension number details.

Definition: The work phone number of a person, but without any area or country codes. It may however include extension number details.

Definition: The mobile phone number for a person, excluding any country code.

Definition: The Fax phone number for a person, but without any area or country codes. It may however include extension number details.

Definition: The pager phone number and user number for a person, but without any area or country codes which are unnecessary for a local call.

Definition: The primary relevant organisation, if any, to which a person belongs, expressed as its standard 3-letter UIS code.

Definition: A second organisation, if any, to which a person belongs, expressed as a standard 3-letter UIS code.

Definition: A third organisation, if any, to which a person belongs, expressed as a standard 3-letter UIS code.

Definition: A line of comment about the design of a field.

Definition: The abbreviation of the State component, if any, in an organisation's address.

Definition: The name of the country in an organisation's address.

Definition: A generic coded field for common use by data-confidence-level fields when translating their coded value. Usage: When various data-confidence-level fields need their code value translated, this field should be used rather than having a separate series of values for each data-confidence-level field. A one-character symbol 508[Data confidence symbol] is also available as a translation.

Definition: A generic coded field for a one-character symbol for use by data- confidence-level fields.

Definition: The confidence level that the genus of this specimen found in the cave has been correctly identified. Expressed as a coded value.

Definition: The confidence level that the species name for this specimen found in the cave has been correctly identified. Expressed as a coded value.

Definition: The overall vertical distance in metres between the highest and lowest known points of the cave or karst feature, expressed as an unsigned value. Usage: (1) To record the extent relative to the cave entrance, use fields 59[Extent below entrance] and 60[Extent above entrance]. (2) In the case of a cave whose highest or lowest point is an entrance leading off a karst feature, such as a cave descending from the bottom of a doline, then the vertical extent of the cave should be measured from where the cave leaves the profile of the karst feature. (3) If this field is completed, then 61[Vertical method] should be completed, and also 62[Vertical accuracy] if possible. (4) Any underwater depth, if known, should be included. The depth to the water-table can be shown in 53[Comments], e.g. "wtable -50m". (5) When caves join, or when there is more than one numbered entrance, this field should be completed in the nominated "cave" record, and left blank in any entrance records. Comment: Max text length: sign(0)+whole(4)+sep(1)+dec(2)=total 7, scale 2.

Definition: A generic coded field for use by entity update-status fields when translating their coded value. The status refers to how up-to-date the data is rather than how much data is stored.

Definition: The field ID of the field which is used to supply the generic code values which are shared by this field. Example: All length-unit fields share a common set of length-unit codes for metres, feet, yards, etc.

Definition: The +/- precision of the stated full latitude and longitude values given in the "exact position" fields, 245[Position - latitude] and 246[Position - longitude], expressed as degrees.decimal degrees. Example: A latitude expressed as closely as +/- 1 second would have a degress.decimal degrees precision of 0.00028. Comment: The precision is how closely (number of significant digits) the lat/long has been expressed, not necessarily how accurate (true) the value is. Accuracy can be expressed via field 515[Position - geog accuracy]. Max text length: sign(0)+whole(2)+sep(1)+dec(5) = total 8, scale 5.

Definition: The +/- accuracy of the stated full latitude and longitude values given in the "exact position" fields 245[Position - latitude] and 246[Position - longitude], expressed as degrees.decimal degrees. Example: A latitude whose value was accurate to +/- 1 second would have a degrees.decimal degrees accuracy of 0.00028. Comment: The accuracy is how close the given value is to the true value, not how precisely (number of significant digits) it has been expressed. The precision can be given in field 514[Position - geog precision]. Max text length: sign(0)+whole(2)+sep(1)+dec(5) = total 8, scale 5.

Definition: The standard 3-letter organisation code for the organisation which issued the number for this cave/karst-related map. Comment: This may differ from the source org code in the case, for example, of a caving org which numbers a cave map produced by a government agency.

Definition: The standard 3-letter organisation code of the numberer of this map which has been referenced for this cave or karst feature. Comment: This may differ from the organisation which produced the map, e.g. a caving club numbering a cave map produced by a govt agency Usage: (1) This field may need to be entered only when it is not automatically available via a lookup or link on 265[Map ID], or if the map is not yet in available in the site's map database.

Definition: The internal record ID from the Organisation database which identifies the organisation which has supplied the updates for a specific cave and field in a specific data upload to a more central system. Comment: (1) This field is not entered by a user but is auto-filled by the system. (2) It is used when attributing updates to stakeholder organisations.

Definition: The Key-in ID used for a particular field value. Usage: Auto-filled by the system.

Definition: The Upload ID used for a particular field value. Usage: Auto-filled by the system.

Definition: The surname or family name of a person involved in the initial discovery or recording aspects of this cave or karst feature. Comment: (1) This field is available for use in tables where the surname cannot be provided by a lookup on 419[Discoverer - person ID] either because of software limitations or because the person is not yet in the Person database. Usage: (1) If the person is available in the Person database, this field will be auto-filled by the 419[Discoverer - person ID] field. (2) If the Person ID is not available, manually enter the person's surname.

Definition: The firstname or given name of a person involved in the initial discovery or recording aspects of this cave or karst feature. Comments: As for 522[Discoverer surname]. Usage: As for 522[Discoverer surname].

Definition: The normal initials of an organisation involved with the initial discovery or recording aspects of this cave or karst feature. Its format excludes full stops (periods). Comments: Similar to the Comments in 522[Discoverer surname] but based on 420[Discoverer - org ID]. Usage: Similar to Usage in 522[Discoverer surname] but based on 420[Discoverer - org ID].

Definition: One line of description, from among one to several, for this cave or karst feature. Comment: This field is for use where, for example, a memo-type field is not available in the database system. The memo-type version of this field is 530[Cave description memo]. Usage: When using this field, care should be taken to avoid recording only here, factual information about the cave or karst feature which can be recorded in a more useful and findable way under other fields which are more specific to that kind of information. Information which is recorded only in a general description is much harder and less reliably found in a search or report from the database.

Definition: Not yet ready. The precision to which 28[Altitude - coarse] can be given.

Definition: The broad depth grouping to which the cave belongs, expressed as a coded value from 0 to 9, 0 meaning unknown category. Comment: As for Comments in 297[Length category].

Definition: The broad length and depth grouping to which the cave belongs, expressed as a pair of numeric codes, being the concatenation of 297[Length category] followed by 527[Depth category]. If either component is unknown, that component is set to zero. Comment: As for Comment in 297[Length category]. Usage: As this is a "calculated" field, it normally does not need to be physically stored, but can be calculated when needed from its component fields.

Definition: The upgrade level of the current system software, expressed as numeric digits, where each change to the software takes it to the next consecutive level. The level series is independent of any public 'Version number' series. Comment: (1) This series allows different 'patch' levels to be distinguished without necessarily affecting the public Version Number. (2) Storing this number in the system allows an incoming upgrade to detect the previous upgrade level and take appropriate action. Usage: This field is auto-filled by the system upon each upgrade.

Definition: A description of the cave or karst feature in a free-text memo-type field. Comment: An alternative non-memo-type yet unlimited field is 525[Cave description line]. Usage: When using this field, care should be taken to avoid recording only here, factual information about the cave or karst feature which can be recorded in a more useful and findable way under other fields which are more specific to that kind of information. Information which is recorded only in a general description is much harder and less reliably found in a search or report from the database.

Definition: The predominant orientation of the cave or karst feature expressed as degrees.decimal degrees from True North, using a 360-degree scale. Comment: Max text length: sign(0)+whole(3)+sep(1)+dec(1) = total 5, scale 1.

Definition: A karst feature type associated with this entrance to the cave.

Definition: The morphological development of this entrance expressed as key words.

Definition: A description of this entrance to the cave using a free-text memo-type field. Comment: An alternative non-memo-type yet unlimited field is 535[Entrance description line]. Usage: When using this field, care should be taken to avoid recording only here, factual information about the entrance which can be recorded in a more useful and findable way under other fields which are more specific to that kind of information. Information which is recorded only in a general description is much harder and less reliably found in a search or report from the database.

Definition: One line of description, from among one to several, of this entrance to the cave. Comment: For use when the database system does not have memo-type fields available. Usage: When using this field, care should be taken to avoid recording only here, factual information about the entrance which can be recorded in a more useful and findable way under other fields which are more specific to that kind of information. Information which is recorded only in a general description is much harder and less reliably found in a search or report from the database.

Definition: The Photo ID of a photograph which shows a close-up view of this entrance to the cave. Comment: This may link to the Photos database where the actual image may be stored.

Definition: The Photo ID of a long-shot photograph which shows the context in which this entrance is situated. Comment: This may link to the Photos database where the actual image may be stored.

Definition: The Photo ID of a photograph which shows the cave or entrance number marking which identifies this entrance of the cave. Comment: This may link to the Photos database where the actual image may be stored.

Definition: The version number of the current program, as published.

Definition: The photo ID of a photograph of or in the cave or karst feature. Comment: This may link to the Photos database where the actual image may be stored.

Definition: The government's official registration number for this land parcel on the cadastre.

Definition: The record ID of the land parcel on which this entrance or karst feature is located.

Definition: The geodetic datum on which the map is based (if any) expressed in an abbreviated form such as used in a Garmin GPS unit.

Definition: The height datum on which the map is based (if any), expressed in an abbreviated form.

Definition: The plane co-ordinate grid system used on the map (if any), expressed in an abbreviated form.

Definition: Whether or not the map shows geographic latitiude and longitude co-ordinates.

Definition: Whether or not a digital vector version of the map is available.

Definition: Whether or not a digital raster version of the map is available.

Definition: The edition number, if any, of this map.

Definition: The special sheet name, if any, on which this map sheet has been published instead of on its standard mapsheet name.

Definition: The type of map that this map series is, e.g. topographical, geological, cadastral, etc. expressed as a coded value.

Definition: A comment about the map using a free-text memo-type field.

Definition: The internal Record ID of the person who most recently supplied updates for this map bibliographic information.

Definition: The internal Record ID of the organisation which most recently supplied updates for this map bibliographic information. Comment: Normally this would be the organisation to which the updating person belonged.

Definition: The internal record ID for one of the surveyors contributing to the map.

Definition: The name of one of the drafters of the map.

Definition: The internal record ID for a published reference for the map.

Definition: The page number(s) on which a map appears in a cited reference, and excluding any before or after punctuation or text. Examples: 5 6-7 9-10,12

Definition: Any comment related to this map publication reference.

Definition: The internal record ID of a cave related to this map.

Definition: The year (in full) in which the survey for this map started.

Definition: The International Standard Book Number (ISBN) for this publication,

Definition: The official map sheet name of the 1:250000 scale map sheet which covers the centroid of this cave/karst area.

Definition: A brief comment about this cave/karst area.

Definition: The geodetic datum used in determining this position for this cave or karst feature, expressed in abbreviated form.

Definition: The map grid used in determining this position for this cave or karst feature, expressed in abbreviated form.

Definition: The height datum used in determining this position for this cave or karst feature, expressed in abbreviated form.

Definition: The method used in determining this position for this cave or karst feature, expressed as a coded value.

Definition: The geodetic datum used in determining this map grid reference for this cave or karst feature, expressed in abbreviated form.

Definition: The map grid used in determining this map grid reference for this cave or karst feature, expressed in abbreviated form.

Definition: The date on which this position for this cave or karst feature was determined.